VP Obligations

V.P. Obligations

VILLAGE PANCHAYAT MORJIM

V.P. Office is open from Monday to Saturday (Closed on Sundays and Second Saturday of
the month)

Timings:
Morning : From 9.30 a.m. to 1.00 p.m.
Evening : From 02.30 p.m. to 05.30 p.m.

(i) Particulars of Organisation, Functions and Duties:
Village Panchayat of Morjim

Local Self Governing Body consisting of 09 Elected Members – classified in Group B
Functions and Duties of V. P. Dhargalim are as follows:
1) Subject to such conditions as may be specified by the Government from time to time, the
Panchayat shall perform the functions specified in Schedule – I.

2) The Panchayat may also make provisions for carrying out within the Panchayat area any
other any other work or measure which is likely to promote the health, safety, education,
comfort, convenience or special or economic well being of the inhabitants of the Panchayat
area.

3) The Panchayat may by a Resolution passed at its Meeting and supported by two thirds of
its total number of members and with the prior approval of the Director.
• (a) Make provision for or make contribution towards any exhibition, conference, or
seminar within or outside the Panchayat area but within the district; or
• (b) Make contribution to any medical, educational or charitable institutions or any
other institutions of public utility, within the Panchayat area which are registered
under the Societies Registration Act, 1860 or under any other law for the time being
inforce.

4) Assignment of Functions;
• (1) The Government may by Notification and subject to such conditions as may be
specified therein:-
• (a) Transfer to any Panchayat, the management and maintenance of a Forest
situated in the Panchayat area.

• (b) Make over to the Panchayat, the management of waste lands, pasture lands
or vacant lands belonging to the Government situated within the Panchayat
area.
• (c) Entrust the Panchayat with the collection of Land Revenue on behalf of the
Government and the maintenance of such records as are connected therewith.
• (d) Entrust such other functions as may be prescribed.
Provided that no entrustment under Clause (c) shall be made without the
concurrence of the Panchayat concerned. Provided further that when any transfer of
the management and maintenance of a Forest is made under clause (a), The
Government shall direct that any amount required for such management and
maintenance or an adequate portion of the income from such Forest be placed at the
disposal of the Panchayat.

• (2) The Government may by Notification, withdraw or modify the functions assigned
under this section.

(ii) Powers / Duties of Officers and Employees
SARPANCH

1. General Powers
(a) Convene the Meeting of the Panchayat.
(b) Have access to the Records of the Panchayat.
(c) Exercise Supervision and Control over the acts of the Officers and Employees of the
Panchayat.
(d) Incur expenditure not exceeding Rupees One Thousand per month on any matter in an
emergency and in public interest.
(e) Recommend or not, the sanction of any kind of Leave to all Officers and employees of
the Panchayat including the Gram Sevak.
(f) Place all the correspondence received from the Government, Director, Chief Executive
Officer, before the meeting of the Panchayat.
(g) Hold regular Gram Sabha and other Meetings of the Panchayat.
(h) Recover the Taxes, Fees and other dues from the defaulters of the Panchayat.
(i) Place the Audit Report before the Meeting of the Panchayat and ensure its due
compliance.
(j) Stop any unauthorized construction erected in the Panchayat area notwithstanding
anything contained in the sub-section (3) of the Section 66 of this Act and place the matter
immediately before the ensuing meeting of the Panchayat for taking suitable decision.
(k) Remove encroachment and obstruction upon public property, street, drains and open
sites not being private property.
(l) Ensure due compliance of the provisions of the Act.
(m) Comply with the directions / instructions issued by the Director, Chief Executive
Officer, Deputy Director or Block Development Officer.

2. The Sarpanch may, if in his opinion the immediate execution of any work or doing
any act which requires the sanction of a Committee or of the Panchayat, is necessary
in public interest convene a meeting for the purpose with a notice of twenty four
hours.

3. Executive Powers
Notwithstanding anything contained in this Act and the Rules framed thereunder, the
Sarpanch shall exercise the powers on the following matters, namely:-
(i) To implement the programme of Welfare Schemes and other Developmental works.
(ii) To execute and implement the resolution passed by the Panchayat on the matters not
specified in Section 47.

DEPUTY SARPANCH
The Deputy Sarpanch of the Panchayat shall exercise the powers and perform the duties of
the Sarpanch when the Sarpanch is absent, on leave or is incapacitated from functioning.

SECRETARY
1. General Powers
1) Attend every meeting of the Panchayat including Gram Sabha Meetings, unless he is
precluded from attending the meeting due to unavoidable circumstance.
2) Write the Proceeding of every meeting in the Minutes Book.
3) Place all the correspondence received by him, specially various schemes of the
Government, instructions issued by the Director and other authorities (except those of
confidential nature) before the Sarpanch and also for the information of all members
during the meeting.
4) Receive all correspondence, scrutinize the same and dispose off after having satisfied
that the same are complete in all respects.
5) Finalise the agenda of every meeting in consultation with the Sarpanch.
6) Report within seven days to the Block Development Officer any vacancy in the office of
the Sarpanch or Deputy Sarpanch or a member caused due to death, resignation or
continuous absence for more than three consecutive ordinary meeting of the Panchayat.
7) Report to the Block Development Officer any illegal act or misconduct or misuse or
abuse of powers any infringement of the provisions of this Act by the Sarpanch or Deputy
Sarpanch or the members of the Panchayat as soon as the same comes to his knowledge.
8) Report, as soon as possible, to the Block Development Officer, if any member of the
Panchayat attracts disqualification under section 10 of this Act.
9) Maintain all the registers prescribed under various Rules and other Registers as may be
directed by the Block Development Officer.
10) Responsible for safe custody of Panchayat funds, assets of Panchayat and all the
Registers maintained by the Panchayat.
11) Comply with the instruction issued by the Block Development Officers and superior
authorities from time to time.
12) Maintain cordial relations with the elected representative.
13) Ensure that the grants released by the Government under Grant-in-Aid for specific
purpose is not spent by the Panchayat for any purpose other than the purpose for which it
is sanctioned;

2. Executive Powers
Notwithstanding anything contained in this Act and the Rules framed thereunder, the
Secretary shall also exercise the powers on the following matters, namely:-
(i) To issue the Licenses for Construction, repairs, modification, alteration, so also
Occupancy Certificate in pursuance of the Resolution of the Panchayat .
(ii) To initiate action for stopping and or demolishing as unauthorized structure / building
constructed without the permission of the Panchayat after Resolution is passed to that
effect.
(iii) To execute the Resolutions passed by the Panchayat Body.
V. P. Employees:
The Village Panchayat of Dhargalim has employed 02 clerks and 01 peon to whom the work
is entrusted by the Panchayat from entry of Applicant to its acceptance, compilation and
final disposal.
(iii) The Panchayat holds fortnightly Meetings wherein the decisions are made in respect of
Proposals received from Public an thereafter conveyed within 10 days to the concerned
applicants.

Channels of Supervision:
1) Block Development Officer, Pernem Block.
2) Dy. Director of Panchayats.
Accountability to:
1) The Director of Panchayats.
(iii) Rules, Regulations, Instructions, Manuals and Records, held by the Panchayat:
1) The Goa Panchayat Raj Act 1994.
2) Register of Births and Death Act, 1969 and Rules 1997.
3) Citizen Charter.
4) Right to Information Act, 2005
(iv) Categories of Documents:
1) Register of Births and Deaths Records, born and dead in Dhargalim from the year 1971.
2) Construction License & Occupancy issued to house constructed and occupied.
3) Works undertaken by Panchayat.
4) Complaints of Illegal Constructions.
(v) Gram Sabha to discuss issues relating to Consultation, Representation of Public
Interest & Formation of Policy thereafter.

List of Meetings:
1) Panchayat Meeting – Panchayat Members.
2) Gram Sabha Meeting – Open to the Public.
3) Other Committees – Committee Members.